Admin & Systems Virtual Assistant - Remote

Overview

A proactive Admin & Systems Virtual Assistant is needed to streamline administrative processes and support business growth for a trusted electrical excavation company.

In Short

• Input new jobs into ServiceM8 with accurate details.
• Raise and send invoices through ServiceM8 and Xero.
• Prepare weekly pay runs and review timesheets.
• Manage compliance documentation and job-related records.
• Create and maintain a materials catalogue in ServiceM8.
• Track stock and assist with supplier reorders.
• Maintain integrations between ServiceM8 and Xero.
• Produce weekly admin summaries of jobs and invoices.
• Communicate daily with business owners for updates.
• Support onboarding of new field staff.

Requirements

• Minimum 3 years in an administrative role within the construction industry.
• Proficiency in ServiceM8 and Xero is essential.
• Strong understanding of invoicing and reconciliation.
• Excellent written and spoken English communication skills.
• Strong organizational skills with attention to detail.
• Reliable computer setup with stable internet.
• Availability for approximately 20 hours per week.

Benefits

• Competitive salary and signing bonus.
• 13th month pay and annual leave credits.
• Government benefits and HMO after 6 months.
• Monthly catch-ups with free meals.
• Birthday perks and anniversary bonus.
• Continuous training and upskilling opportunities.
• A dedicated manager for support.