Senior Quoting & Administrative Assistant - Remote

Overview

The Senior Quoting & Administrative Assistant will play a key role in maintaining quoting accuracy and streamlining administrative processes for a Sydney-based electrical and security company.

In Short

• Prepare and issue accurate quotes and proposals for projects.
• Maintain and update pricing catalogues in Excel and ServiceM8.
• Process invoices in QuickBooks and follow up on sent invoices.
• Assist in reconciling supplier invoices and purchase orders.
• Monitor and respond to client and supplier emails.
• Provide light phone support for management.
• Oversee and mentor junior administrative staff.
• Handle ad hoc administrative support tasks.
• Optional: Support social media updates and Google reviews.

Requirements

• Strong knowledge of ServiceM8 and QuickBooks.
• Experience in administrative or quoting support within relevant industries.
• Proficiency in Microsoft Office, especially Word and Excel.
• Excellent communication skills in English.
• Attention to detail and accuracy in work.
• Reliable internet connection and computer setup.

Benefits

• Competitive salary and signing bonus.
• 13th month pay and annual leave credits.
• Government benefits and health insurance after 6 months.
• Monthly catch-ups with free meals.
• Birthday perks and anniversary bonus.
• Continuous training and upskilling opportunities.
• Supportive management.