Transaction Coordinator Virtual Assistant - Remote

Overview

The Transaction Coordinator VA supports real estate agents, brokers, or investment teams by managing and organizing the administrative tasks required to close buyer and seller transactions. This role ensures all parties involved are aligned, documents are completed on time, and every milestone in the transaction process is tracked and followed up efficiently.

In Short

• Remind stakeholders (agents, buyers, sellers) of their action items and required follow-ups throughout the transaction lifecycle.
• Track deadlines and ensure timely responses on pending items.
• Update CRM with real-time transaction progress, notes, and status changes.
• Maintain accurate records of all communication and completed steps.
• Schedule key transaction dates such as inspections, repairs, and closings.
• Enter all critical events into the shared calendar for visibility and coordination.
• Send required documents to stakeholders for signatures (ex. contracts, disclosures).
• Follow up with reminders until all documents are fully executed.
• Enter and update property listings in the MLS with accurate details and attachments.
• Ensure compliance with listing standards and deadlines.

Requirements

• Experience in real estate transaction coordination.
• Proficient in CRM software.
• Strong organizational skills.
• Excellent communication skills.
• Ability to manage multiple tasks and deadlines.
• Attention to detail.
• Familiarity with MLS systems.
• Ability to work independently.
• Proficient in document management.
• Strong problem-solving skills.

Benefits

• Flexible working hours.
• Opportunity to work remotely.
• Gain experience in real estate transactions.
• Collaborate with real estate professionals.
• Potential for career growth.