Remote Otter LogoRemoteOtter

Bookkeeper / Finance Operations Virtual Assistant - Remote

Posted Yesterday
Finance / Legal
Full Time
Mexico

Overview

The Bookkeeper VA will own day-to-day bookkeeping and financial data hygiene by maintaining accurate records across QuickBooks Online and the company CRM (SingleOps). This role is primarily responsible for auditing/cross-referencing data, ensuring job setup accuracy, producing management reporting, and supporting the buildout of financial controls.

In Short

  • Maintain accurate records in QuickBooks Online and CRM.
  • Audit data accuracy and ensure proper job setup.
  • Produce daily/weekly management reports.
  • Support reconciliations and maintain clean books.
  • Provide basic reminders to clients for payments.
  • Identify and recommend fixes for data input issues.
  • Flag exceptions and report to leadership.
  • Support job costing attribution.
  • Perform ad hoc administrative tasks.
  • Communicate with clients regarding unpaid bills.

Requirements

  • Experience with QuickBooks Online.
  • Strong attention to detail and accuracy.
  • Ability to follow up internally on discrepancies.
  • Excellent communication skills.
  • Experience in financial reporting.
  • Ability to work independently.
  • Spanish language skills for foreman troubleshooting.

Benefits

  • Work remotely from Mexico.
  • Flexible working hours.
  • Opportunity to develop financial skills.
  • Collaborative work environment.
Scale Virtually logo

Scale Virtually

Scale Virtually is a dynamic company specializing in project coordination and cost estimation within the construction and manufacturing sectors. The company focuses on delivering accurate and detailed cost estimates for various projects, ensuring that all aspects of project planning, execution, and close-out are meticulously managed. With a commitment to collaboration and continuous learning, Scale Virtually fosters a supportive environment for entry-level professionals to develop their skills in project management and estimation. The company values compliance with industry standards and strives to maintain organized documentation and effective communication throughout the project lifecycle.

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