Executive Assistant - Remote

Overview

We are seeking a highly capable, tech-savvy Executive Assistant to support a fast-paced executive overseeing multiple business entities and a growing team of 45–50 employees. This role requires sharp judgment, extreme reliability, and the ability to operate at speed with minimal instruction.

In Short

• Provide high-level administrative and operational support across multiple business entities
• Manage complex calendars, including syncing and coordinating multiple calendars
• Implement and manage scheduling automation and scheduling assistant tools
• Support both professional and occasional personal tasks as needed
• Act as a trusted partner who can keep pace with rapid decision-making
• Attend meetings, take clear, structured notes, and capture decisions and action items
• Proactively follow up on tasks, deadlines, and commitments after meetings
• Work confidently across a modern tech stack, including Microsoft Office Suite and HubSpot
• Support basic data analysis, reporting, and information synthesis
• Handle sensitive information with absolute discretion

Requirements

• Proven experience as an Executive Assistant or equivalent high-level support role
• Exceptional organizational and follow-through skills
• Ability to operate in a high-speed, low-detail environment
• Strong written and verbal communication skills
• Comfortable working independently and making judgment calls within scope
• Tech-savvy and confident learning new systems quickly
• Ability to take ownership and perform under pressure

Benefits

• Opportunity to work closely with senior leaders
• Engaging work environment with diverse responsibilities
• Potential for professional growth and development
• Flexibility in supporting both business and personal tasks
• Access to modern tools and technologies to enhance productivity