Accounts Payable Specialist - Remote

Overview

We are seeking a detail-oriented and proactive Accounts Payable (A/P) Clerk to join our finance team. This position will manage invoice processing, vendor communications, and weekly payment cycles with accuracy and professionalism.

In Short

• Process invoices accurately and ensure all documentation is complete.
• Follow up with internal departments for approvals and clarification on coding.
• Create and maintain vendor records, ensuring W-9 forms and tax documentation are up to date.
• Prepare and execute weekly payment runs via ACH and in-house check processing.
• Communicate with vendors to resolve billing discrepancies, disputes, and inquiries.
• Generate A/P aging reports and assist in reconciling vendor accounts.
• Ensure W-9 documentation is accurate and determine proper processing criteria.
• Support continuous improvement initiatives for A/P workflows.
• Maintain and update Excel reports using basic formulas, Pivot Tables, and VLOOKUP.
• Experience with Sage accounting software is highly preferred.

Requirements

• 2+ years of hands-on experience in Accounts Payable or similar accounting role.
• Experience processing 60–80 invoices weekly in a fast-paced environment.
• Proficient in Excel (formulas, pivot tables, VLOOKUP).
• Strong written and verbal communication skills in English.
• Professional and customer-service-oriented when interacting with vendors.
• Strong problem-solving skills and high attention to detail.
• Ability to manage multiple inboxes and prioritize tasks effectively.

Benefits

• 100% Remote Work.
• Training available for Concur experience.
• Work within US time zone.