Executive Assistant & Office Manager - Remote

Overview

The Executive Assistant & Office Manager will support the Country Manager and Regional Sales Leaders while managing the new Tokyo office, contributing to Nexthink's global expansion.

In Short

• Support Country Manager and Regional Vice Presidents in daily operations.
• Manage complex schedules and travel for executives.
• Coordinate with internal and external stakeholders.
• Oversee office setup and ongoing operations.
• Help build an inclusive company culture in Japan.
• Organize events and team activities.
• Ensure compliance with corporate policies.
• Assist in onboarding and employee lifecycle processes.
• Maintain accurate sales forecasts and CRM updates.
• Work in a fast-paced, start-up-like environment.

Requirements

• Experience in business or sales coordination and office operations.
• Event and meeting organization skills.
• Ability to navigate ambiguity and build processes.
• Strong organizational skills and judgment.
• Proficiency in Salesforce and Microsoft Office Suite.
• Excellent interpersonal skills and team player mentality.
• Proactive and able to work independently.
• Fluent in Japanese and English.
• Positive attitude and willingness to help.

Benefits

• Permanent Contract with a competitive compensation package.
• Hybrid work model balancing office and remote work.
• Top-up medical insurance and life insurance.
• Flexible hours and vacation plan.
• Commuting allowance.
• Paid leave for primary and secondary caregivers.
• Access to professional training platforms.
• Bonuses for successful referrals.