Remote Otter LogoRemoteOtter

Executive Assistant & Office Manager - Remote

Posted 4 days ago

Overview

We are looking for an Executive Assistant & Office Manager to support our CTO and CPO, while ensuring the smooth coordination and management of our Montpellier office. You will also play a key role in supporting the Innovation team across Montpellier, Paris, Ljubljana and Netanya.

In Short

  • Optimize time and efficiency for key executives.
  • Manage complex travel arrangements.
  • Coordinate events for the Innovation team.
  • Prepare presentations and ensure equipment availability.
  • Manage office layout and supplies.
  • Organize internal and external events.
  • Monitor office-related budget expenses.
  • Interact with high-level stakeholders.
  • Facilitate communication between leadership and teams.
  • Fluent in English.

Requirements

  • Excellent organization and priority management skills.
  • Professionalism and ability to interact with high-level stakeholders.
  • Proactive mindset and solution-oriented approach.
  • Adaptability under pressure.
  • Trusted point of contact for communication.
  • Attentive listening and precision in communication.
  • Personalized management of leadership schedules.
  • Ability to respond professionally to office management requests.

Benefits

  • Competitive compensation and profit-sharing.
  • Daily meal vouchers and family health insurance.
  • 35+ days off per year and hybrid work options.
  • Fully covered parental leave and daycare support.
  • Internal and external training opportunities.
  • Premium work equipment and team-building events.

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