Freelance Executive Assistant with AI Expertise - Remote

Overview

The People Group is a fractional talent and support business focused on connecting exceptional professionals with growing founders and leadership teams. We pride ourselves on quality, consistency, and long term partnerships. We believe that when our contractors are treated with respect, clarity, and fairness, that standard naturally carries through to the clients they support. Clear expectations, open communication, and mutual accountability are central to how we work.

We are currently seeking a highly skilled and tech savvy Executive Assistant with strong AI and automation experience to join our talent pool on a freelance basis. In this role, you will support founders and senior leaders by managing operations, optimizing workflows, and leveraging AI tools to drive efficiency and productivity.

This is a fully remote, fractional role supporting clients across multiple time zones, ideal for someone who is proactive, detail oriented, and comfortable working independently in a fast paced environment.

In Short

• Manage calendars, schedule meetings and appointments for clients
• Coordinate travel arrangements and accommodations
• Prepare and edit documents, reports, and presentations
• Handle phone calls, emails, and other correspondence
• Organize and maintain files, records, and databases
• Assist in the preparation of meeting agendas and take minutes
• Collaborate with other team members to ensure efficient workflow
• Arrange and coordinate events and conferences
• Perform ad-hoc administrative tasks as needed
• Respond to and manage client requests, including ad hoc tasks, with professionalism and attention to detail

Requirements

• Strong experience as an Executive Assistant
• Expertise in AI and automation tools
• Proactive and detail-oriented
• Ability to work independently in a fast-paced environment
• Excellent communication skills
• Strong organizational skills
• Experience in managing multiple tasks and priorities
• Comfortable working across multiple time zones

Benefits

• Flexible working hours
• Remote work opportunity
• Collaboration with diverse teams
• Opportunity to work with innovative tools and technologies
• Supportive work culture