Executive Assistant with Recruiting Expertise - Remote

Overview

The Remote Executive Assistant will support senior leaders with calendar ownership, recruiting workflows, cross-functional coordination, communication, and operational structure. This role blends executive assistance, recruiting coordination, and people operations, requiring someone highly organized, anticipatory, resourceful, and comfortable managing shifting priorities.

In Short

• Maintain ATS hygiene and manage candidate pipeline to support high-volume recruiting.
• Ensure smooth cross-functional operations through calendar ownership and workflow optimization.
• Streamline recruiting and administrative processes to reduce inefficiencies and improve team productivity.
• Support founders and technical leaders with timely execution of operational and administrative tasks.
• Enhance internal communication and documentation to improve transparency and alignment across teams.
• Coordinate candidate communication, scheduling, and interview loops.
• Organize logistics for multi-step interviews and cross-functional panels.
• Own and optimize calendars for multiple leaders across time zones.
• Assist with onboarding tasks, new-hire coordination, and documentation.
• Help streamline recurring processes and automate administrative workstreams.

Requirements

• Proactive and tech-savvy with excellent follow-through.
• Experience in fast-paced, high-growth startup environments.
• Strong organizational skills and ability to manage shifting priorities.
• Excellent communication skills in English.
• Experience with ATS and recruiting processes.

Benefits

• Work with top 1% candidates and visionary founders.
• Opportunities for growth and long-term career development.
• Remote work with cross-timezone coordination.
• Engagement with innovative AI technology.