Virtual Executive Assistant (Property Management Focus) - Remote

Overview

We are seeking a highly experienced Senior Virtual Assistant with strong, hands-on Property Management expertise to support a dynamic executive and a growing real estate portfolio. This is a fast-paced, high-responsibility role that combines day-to-day property management operations with broader Executive Assistant support.

In Short

• End-to-end coordination of residential and/or commercial property operations
• Tenant communications, including inquiries, onboarding, renewals, notices, and issue resolution
• Rent tracking, invoicing, arrears follow-ups, and basic financial reporting
• Vendor management: sourcing, onboarding, scheduling, coordination, and follow-ups
• Maintenance coordination and issue tracking from report to resolution
• Lease administration, documentation management, and compliance tracking
• Accurate and timely updates within property management systems (e.g., AppFolio, Buildium, Yardi, or similar)
• Calendar and inbox management with strong prioritization and discretion
• Practical use of AI and automation tools to improve workflows and documentation
• Ability to quickly adopt and optimize new tools and systems

Requirements

• Minimum 4 years of hands-on Property Management experience
• Proven experience supporting executives or senior leadership
• Strong understanding of real estate operations, processes, and terminology
• Excellent written and verbal English communication skills
• High attention to detail with strong organizational and follow-through skills
• Ability to manage multiple priorities independently in a remote environment
• Proficiency with Google Workspace and/or Microsoft Office
• Practical experience using AI tools and automation (applied use, not theoretical)

Benefits

• Fully remote role
• Competitive compensation based on experience
• Long-term growth opportunity
• Exposure to real estate operations and executive-level decision-making
• A professional, performance-focused working environment