Project Management Virtual Assistant - Remote

Overview

The Project Management Virtual Assistant will be responsible for managing projects and workflows, ensuring effective communication, and providing administrative support.

In Short

• Develop and maintain systems for tracking projects, tasks, and priorities.
• Monitor deliverables, timelines, and budgets to ensure accountability and progress.
• Prepare daily SOD/EOD summaries, consolidate priorities, and flag blockers or delays.
• Manage inbox by prioritizing messages and drafting responses.
• Oversee the executive’s calendar and schedule meetings.
• Track expenses, payments, and reimbursements with proper documentation.
• Coordinate with vendors and contractors for services and invoicing.
• Provide administrative support including document preparation and research.
• Assist with personal or logistical tasks to streamline daily operations.
• Maintain documentation of workflows and ensure visibility into progress.

Requirements

• Experience in project management and workflow systems.
• Strong communication and organizational skills.
• Ability to manage multiple tasks and priorities effectively.
• Proficiency in financial tracking and vendor coordination.
• Experience in administrative support roles.

Benefits

• Opportunity to work remotely.
• Flexible working hours.
• Supportive team environment.
• Professional growth and development opportunities.