Proposal Coordinator - Remote

Overview

RIVA Solutions is seeking a motivated Proposal Coordinator to join our elite Proposal Department within the Growth Team. This individual will play a key role in supporting full-lifecycle proposal development for federal opportunities, including responses to Requests for Proposals (RFPs), Requests for Quotes (RFQs), and Requests for Information (RFIs).

In Short

• Analyze requests for federal RFPs, RFQs, Sources Sought Notices (SSNs), and RFIs.
• Support proposal start-up tasks such as kick-off meeting preparation, schedule development, and outline creation.
• Compile relevant proposal content using internal libraries, including prior submissions, past performance narratives, and personnel resumes.
• Develop compliance matrices and conduct compliance checks on draft responses.
• Format and edit proposal documents in Microsoft Word and Adobe PDF for compliance, readability, and visual appeal.
• Assist in maintaining the proposal content repository and graphics library.
• Track proposal tasks, deadlines, and assignments from initiation to submission, managing multiple concurrent projects.
• Communicate and coordinate with external partners to ensure timely access to documents and team collaboration.
• Serve as the lead for RFIs, SSNs, and smaller task order responses, executing streamlined, rapid-turnaround proposal efforts.
• Collaborate with internal and external stakeholders throughout the proposal lifecycle, maintaining professionalism under tight deadlines.

Requirements

• Bachelor’s degree from an accredited institution.
• 1–3 years of experience in federal proposal coordination, preferably within the GovCon industry.
• Solid understanding of the proposal development process, including planning, compliance, content sourcing, and submission.
• Excellent organizational and time management skills with the ability to pivot between shifting priorities.
• Strong research, reading comprehension, and analytical thinking abilities.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office 365 (Word, PowerPoint, Excel); familiarity with Adobe products is a plus.

Benefits

• Health, Dental, and Vision Coverage
• Life Insurance
• Retirement Benefits / 401K with Company Matching
• HSA/FSA Spending Accounts
• Long- and Short-Term Disability
• Pet Insurance
• Wellness Program Initiatives
• RIVA Flex
• Additional Workplace Benefits