Executive Assistant - Remote

Overview

We are looking for a highly organized, proactive, and detail-oriented Executive Assistant to support our CEO and three additional senior leaders. As the right hand to the executive team, you will manage schedules, bookings, and special projects with discretion, professionalism, and efficiency.

In Short

• Manage calendars and scheduling for the CEO and executive team, including coordinating meetings across time zones
• Book travel, reservations, catering, and event logistics with a polished, detail-first approach
• Act as a liaison via email with warm leads, vendors, and internal/external partners
• Draft and manage follow-ups, confirmations, and communications in a timely and professional tone
• Assist with light social media coordination or asset creation (experience with Canva is a plus)
• Maintain confidentiality and exercise discretion in sensitive communications
• Help prepare for leadership meetings and organize executive-level documents

Requirements

• Prior experience as an Executive Assistant or Admin Coordinator, preferably in the hospitality or service industry
• Strong calendar and time management skills with the ability to prioritize
• Excellent written English; able to communicate clearly, warmly, and professionally via email
• Experience coordinating bookings and vendor communication, including catering and events
• Highly responsive, detail-oriented, and adaptable to changing needs
• Bonus: Experience with Canva, social media platforms, or email marketing tools (Mailchimp, Flodesk, etc.)

Benefits

• Warm and personable but highly professional
• Comfortable taking initiative and working with minimal supervision
• Resourceful problem solver who anticipates executive needs
• Committed to creating polished, elevated experiences for leadership and clients