Executive Assistant - Remote

Overview

We are seeking a proactive, organized, and tech-savvy Executive Assistant to support the leadership team of a construction company, primarily the CEO. The ideal candidate is a confident communicator who can handle multiple priorities, manage both personal and professional tasks, and stay composed in a fast-paced environment.

In Short

• Manage incoming and outgoing calls from the CEO.
• Handle emails, prioritize messages, and draft replies.
• Schedule and confirm appointments for client meetings and personal matters.
• Maintain communication through Telegram for daily coordination.
• Input project details and bids into Houzz or Buildertrend.
• Manage information flow between the CEO, clients, vendors, and the office team.
• Use Office 365, SharePoint, and CompanyCam for document management.
• Coordinate with the Office Manager and Sales Consultant for bid tracking.
• Prioritize tasks based on urgency and importance.
• Support the CEO with special projects or personal errands.

Requirements

• Proven experience as an Executive Assistant, Personal Assistant, or Administrative Coordinator.
• Background in construction, real estate, or contracting preferred.
• Buildertrend or Houzz experience required.
• Strong verbal communication skills.
• Excellent English speaking and writing skills.
• Familiarity with Office 365, SharePoint, and CompanyCam.
• Organized and detail-oriented.
• Tech-savvy and capable of working independently.

Benefits

• Full-time job with a flexible work environment.
• Opportunity to work remotely.
• Supportive leadership team.
• Potential for personal and professional growth.
• Training provided for specific tools.