Executive Assistant - Remote

Overview

We are seeking a highly capable Executive Assistant who can bring order, precision, and polish to the executive’s day-to-day. You will be the right hand to the founder—responsible for managing calendars, communications, task tracking, and operational execution with excellence.

In Short

• Fully Remote position with PST or overlapping PST hours
• Full-time role with a 40 hours/week schedule
• Manage the executive’s calendar across multiple time zones
• Draft and respond to emails with an executive tone
• Track action items and key deliverables across teams
• Maintain project management boards in ClickUp or Asana
• Organize documents and files for easy access
• Prepare meeting agendas and take high-quality notes
• Liaise with vendors and handle travel coordination
• Refine SOPs and streamline workflows

Requirements

• Proven experience as an Executive Assistant or similar role
• Excellent organizational and multitasking skills
• Strong written and verbal communication skills
• Proficiency in project management tools like ClickUp or Asana
• Ability to work independently and manage time effectively
• Attention to detail and problem-solving skills
• Familiarity with office management systems and procedures
• Ability to handle sensitive information with discretion
• Comfortable working in a fast-paced environment
• Availability to work during PST hours

Benefits

• Competitive salary commensurate with experience
• Opportunity to work in a dynamic and fast-paced environment
• Flexible work hours
• Remote work flexibility
• Paid U.S. holidays