Administrative & Operations Coordinator (Healthcare Legal Services) - Remote

Overview

The Administrative & Operations Coordinator will support the leadership and operations teams of a mission-driven legal services firm in the healthcare sector, ensuring efficient daily operations and effective communication.

In Short

• Work remotely with a focus on U.S. time zones.
• Full-time position, Monday to Friday.
• Manage scheduling for attorneys and team meetings.
• Handle communication management for timely responses.
• Support billing workflows and track billable hours.
• Coordinate operational projects and events.
• Prepare meeting agendas and take notes.
• Maintain digital filing systems and documentation.
• Work closely with the Operations Manager on initiatives.
• Ensure smooth communication across projects.

Requirements

• Strong written and verbal communication skills in English.
• Experience in administrative support or operations coordination.
• Proficiency in Microsoft Outlook, Clio, and Asana.
• Ability to manage multiple tasks and prioritize effectively.
• Detail-oriented with strong organizational skills.
• Experience with digital filing systems like Microsoft SharePoint.
• Proven ability to work independently and as part of a team.
• Familiarity with billing and invoicing processes.
• Experience coordinating events or projects is a plus.
• Ability to adapt to a fast-paced work environment.

Benefits

• Opportunity to work with top startups in the US and EU.
• Potential for career growth and development.
• Flexible remote work arrangement.
• Collaborative and dynamic work environment.
• Engagement with visionary founders and innovative projects.
• Competitive compensation package.
• Supportive team culture focused on excellence.
• Access to professional development resources.
• Work-life balance with a structured schedule.
• Involvement in meaningful work within the healthcare sector.