Executive Management Assistant (m/f/d) - Remote

Overview

We are looking for you! You are organized, responsible, and love to actively shape strategic and operational topics? You have a big-picture view without losing sight of the details? Then you are exactly right with us! We are looking for an Executive Management Assistant (m/f/d) in full-time (minimum 32 hours/week) in a home office, with occasional on-site appointments in NRW (Ruhr area, Cologne, Düsseldorf).

In Short

• Independent planning, steering, and implementation of projects using a project management tool.
• Optimization and maintenance of the project management system.
• Development, implementation, and optimization of business workflows to increase efficiency.
• Research and analysis of specific questions as well as creating visual reports and presentations for management.
• Coordination and management of external service providers (e.g., authorities, architects, construction companies, agencies).
• Communication and scheduling with business partners and internal teams.
• Preparation, planning, and follow-up of meetings and strategic workshops.
• Creation and maintenance of databases and documentation of business processes.
• Planning and organization of operational needs (purchasing & procurement).
• Building and leading teams, delegating tasks to internal and external employees.

Requirements

• Completed commercial training or degree with an economic focus or in project management or comparable qualification.
• Proficient use of cloud-based software tools (Google Workspace, Office 365, etc.).
• Proficient use of AI applications.
• Solid experience in project management, ideally with Asana, Jira, ClickUp, Monday, etc.
• Very good knowledge of Google Sheets/Excel (data tables, pivot tables, etc.).
• Ideally experience in the real estate sector or affinity for the real estate and construction industry.
• Fluent in German and very good English skills.
• Analytical thinking, high affinity for numbers, and a structured and independent way of working.
• Self-management, responsibility, and stress resistance.
• Strong communication skills and a confident and professional demeanor.

Benefits

• Work-Life Balance: Flexible, planable working hours (Mon–Fri between 07:00–20:00 CET).
• Modern Equipment: Company laptop, phone, monitors, webcam, keyboard, mouse & other accessories.
• Personal Appreciation: Team events, company benefits & small tokens of appreciation.
• Startup Mentality: Become part of a growing company with plenty of room for design and innovation.
• Trustful Collaboration: Responsibility instead of micromanagement – we rely on your expertise.
• Career Development: Opportunities for personal and professional development through internal and external training.