Executive Assistant (m/f/d) - 100% Remote

Overview

We are looking for you! If you are organized, responsible, and love to actively shape strategic and operational topics, then you are exactly right with us! We are looking for an Executive Assistant (m/f/d) in full-time (min. 32h/week) - 100% remote.

In Short

• Independent planning, management, and implementation of projects using a project management tool.
• Optimization and maintenance of the project management system.
• Development, implementation, and optimization of business workflows to increase efficiency.
• Research and analysis of specific questions and creation of clear reports and presentations for management.
• Coordination and management of external service providers (e.g., authorities, architects, construction companies, agencies).
• Communication and scheduling with business partners and internal teams.
• Preparation, planning, and follow-up of meetings and strategic workshops.
• Creation and maintenance of databases and documentation of company processes.
• Planning and organization of operational needs (procurement).
• Building and leading teams, delegating tasks to internal and external staff.

Requirements

• Completed commercial training or degree with a business focus or in project management or comparable qualification.
• Secure handling of cloud-based software tools (Google Workspace, Office 365, etc.).
• Proficient use of AI applications.
• Substantial experience in project management, ideally with Asana, Jira, ClickUp, Monday, etc.
• Very good knowledge of Google Sheets/Excel (data tables, pivot tables, etc.).
• Ideally, experience in the real estate sector or affinity for the real estate and construction industry.
• Fluent in German and very good English skills.
• Analytical thinking, high affinity for numbers, and a structured and independent working style.
• Self-management, responsibility, and stress resistance.
• Strong communication skills and a professional demeanor.

Benefits

• Work-Life Balance: Flexible and manageable working hours for balancing career, family, and private life (Mon-Fri between 06:00 and 20:00 MEZ, core working hours 10:00-14:00) - and 100% remote.
• Modern Equipment: Company laptop, phone, monitors, webcam, keyboard, mouse, and other accessories.
• Personal Appreciation: Team events, company benefits, and small gestures of appreciation.
• Start-up Mentality: Become part of a growing company with plenty of room for creativity and innovation.
• Trustworthy Collaboration: Responsibility rather than micromanagement – we rely on your expertise.
• Career Development: Opportunities for personal and professional development through internal and external training.