Administrative Coordinator - Remote

Overview

The HSPRS Administrative Coordinator delivers comprehensive administrative and office management support to a highly mobile team. This position coordinates services, prepares and manages reports tied to federal funder and program requirements, and supports key business and operational functions.

In Short

• Provide administrative support to remote staff across the United States
• Prepare and reconcile monthly visa and travel reports for staff with frequent out-of-state travel
• Track and monitor out-of-state travel and professional development fund usage
• Monitor budgets for professional development and office supplies
• Coordinate with agency departments and external partners to support operational efficiency
• Participate in program meetings and cross-departmental initiatives as assigned
• Provide basic technical and computer support and coordinate with IT resources as needed
• Lead quarterly safety compliance activities and participate in virtual safety committee meetings
• Maintain vendor schedules and manage office supply inventory and mail.
• Support hiring, onboarding, and participation in local job fairs

Requirements

• High school diploma or equivalent is required
• One year of demonstrated office or administrative experience
• Intermediate proficiency with word processing, spreadsheets, databases, and email systems
• Must be at least 21 years of age prior to start date
• Understanding of trauma-informed practices

Benefits

• Medical, Vision, Dental insurance
• Flexible Spending Accounts
• Employer-Paid Life and Long-Term Disability insurance
• Employee Assistance Program (EAP)