Executive Assistant - Remote

Overview

We are seeking an Executive Assistant to join HubSpot’s Flywheel Pillar. This role will provide top-tier support to senior leaders while optimizing their time so they can focus on driving impact. This role will be critical in supporting both the SVP of AMER and the VP of AMER Small Business, ensuring seamless operations and efficiency.

In Short

• Support Senior Leadership: Manage the daily calendars, travel needs, and meeting requests for the SVP of AMER and VP of AMER Small Business.
• Drive Strategic Planning & Execution: Assist in preparing for All Team meetings, leadership offsites, and summits, including agenda management, logistics coordination, and content preparation.
• Foster Cross-Team Collaboration: Work closely with a network of HubSpot Executive Assistants and Coordinators to provide backup support and drive broader company initiatives.
• Manage Confidential & High-Priority Projects: Handle sensitive information with discretion while supporting strategic initiatives and key operational processes.
• Coordinate Events & Travel Logistics: Assist in planning virtual and in-person team events, preparing leadership for travel, and ensuring seamless engagement execution.
• Oversee Administrative Operations: Process expense reports, manage purchase orders, coordinate payments, and liaise with external vendors.

Requirements

• Proven Administrative & Executive Support Experience: A track record of successfully supporting senior leadership in a high-paced, high-performing environment.
• High level of Professionalism & Stakeholder Management: Ability to represent HubSpot leadership in both internal and external interactions with confidence and discretion.
• Outstanding Organizational & Prioritization Skills: Comfort juggling multiple stakeholders, shifting priorities, and managing high-impact tasks with attention to detail.
• Exceptional Communication Skills: Ability to engage effectively across all levels of the organization, from executives to external partners.
• Tech-Savviness & Adaptability: Proficiency in Google Workspace and/or Microsoft Office, with the ability to navigate evolving tools and technology.
• Proactive & Solution-Oriented Mindset: Comfortable working independently, taking initiative, and handling ambiguity in a fast-paced environment.
• Flexibility & Willingness to Travel: Ability to handle urgent needs outside core hours and travel quarterly for in-person programs (customer events, summits, office events).

Benefits

• Competitive salary and cash compensation.
• Participation in HubSpot’s equity plan to receive restricted stock units (RSUs).
• Comprehensive benefits and perks to help employees grow better.
• Commitment to fostering a collaborative, inclusive, and people-first workplace.