Facilities Coordinator - Remote

Overview

The Facilities Coordinator provides administrative and operational support to the Facilities Manager for a national real estate portfolio, focusing on organizing lease files and coordinating with internal departments in a remote environment.

In Short

• Maintain and organize lease documentation and electronic files
• Track lease terms, renewal dates, and property-related deadlines
• Communicate with landlords and vendors regarding rent payments, maintenance issues, and lease questions
• Coordinate with internal departments (Accounts Payable, Legal, Finance) for timely payments
• Input and update information in lease tracking spreadsheets
• Assist with pulling data and formatting reports for the Facilities Manager
• Manage maintenance logs and follow up on open facilities issues
• Route lease documents for signatures and approvals

Requirements

• 1–2 years of experience in an administrative, facilities, or real estate support role
• Strong attention to detail and follow-through
• Intermediate-level proficiency in Microsoft Excel
• Comfortable with email communication and document management
• Familiarity with Microsoft Outlook, Word, and Adobe Acrobat
• Ability to work independently and support a remote team
• Must be available to work Pacific Time Zone hours

Benefits

• Extensive learning opportunities
• Networking programs
• Make a lasting impact on the lives of others
• Inclusive work environment
• Equal Opportunity Employer