Facilities Operations Specialist - Remote

Overview

The Facilities Operations Specialist plays a critical role in maintaining tools, resources, and organizational systems within the IPD department. This position provides comprehensive support to the Facilities Manager, Real Estate Directors, Brand Operations Manager, and the VP of Airport Affairs. The Facilities Operations Specialist will oversee existing systems, support operational and capital projects, and contribute to the efficient functioning of IPD operations.

In Short

• Establish and maintain relationships with key vendors, negotiate financially significant contracts, and oversee execution for leasehold improvements, breakroom infrastructure, and emergency maintenance
• Oversee budget tracking, vendor payments, and cost-saving initiatives to enhance financial efficiency within the IPD network
• Own the IPD Hub, ensuring up-to-date documentation, efficient workflows, and adherence to OSHA compliance and audit resolutions
• Conduct site assessments, define project scopes for national rollouts, and oversee implementation of infrastructure upgrades, branding installations, and facilities asset management
• Oversee and standardize pest control, cleaning, waste management, and emergency maintenance programs, ensuring swift issue resolution and long-term sustainability
• Conduct site surveys, recommend strategic facility improvements, and develop Statements of Work (SOWs) for new operational sites

Requirements

• Cross-Functional Collaboration: Ability to communicate effectively and work across diverse teams
• Problem-Solving: Proactive in identifying challenges and implementing practical solutions
• Resource Management: Skilled in time, tool, and budget monitoring to maximize efficiency
• Project Coordination: Demonstrated ability to manage projects from inception to completion
• Attention to Detail: Highly organized with the ability to manage multiple tasks simultaneously

Benefits

• Comprehensive healthcare plans
• Family building benefits (fertility and adoption/surrogacy support)
• Flexible time off
• Free OneMedical memberships for you and your dependents
• 401(k) retirement plan with employer match
• Meals and snacks in the office
• Learning and development stipend and reimbursement programs