Executive Assistant - Creative Studio - Remote

Overview

We are seeking a highly organized and detail-oriented Executive Assistant to provide administrative support with a strong focus on data entry and appointment scheduling. The ideal candidate will ensure accurate and efficient handling of confidential information, maintain calendars, and facilitate seamless communication between executives and stakeholders.

In Short

• Input, update, and maintain data in spreadsheets, databases, and CRM systems.
• Verify and correct discrepancies in records or reports.
• Organize and file electronic documents for easy retrieval.
• Generate routine reports such as weekly schedules and contact lists.
• Schedule, reschedule, and confirm meetings and appointments.
• Coordinate logistics including venues, video links, and time zone considerations.
• Screen and prioritize meeting requests based on urgency and relevance.
• Manage travel itineraries, including accommodations and transportation.
• Draft and proofread emails, memos, and presentations.
• Assist with additional tasks such as expense reporting and event planning.

Requirements

• Strong organizational skills and attention to detail.
• Proficiency in data entry and management.
• Experience with calendar and appointment management.
• Excellent communication skills, both written and verbal.
• Ability to handle confidential information with discretion.
• Familiarity with CRM systems and office software.
• Ability to work independently and prioritize tasks effectively.
• Experience in travel and event planning is a plus.

Benefits

• Competitive salary and benefits package.
• Opportunities for professional development.
• Supportive and collaborative work environment.
• Flexible working hours.
• Potential for career advancement within the company.