Administrative Assistant (Work From Home) - Remote

Overview

The Administrative assistant provides essential administrative, coordination, and documentation support to staff and team members. This role is key in ensuring accurate project setup, clear communication, and proper documentation management aligned with internal and client-facing standards. The Administrative assistant reports directly to senior staff.

In Short

• Scheduling and coordinating meetings and inspections
• Answering and handling approximately 5 phone calls per day
• Performing computer-based filing across various data platforms (Box, SharePoint, Citrix, Dropbox)
• Coordinating with consulting teams to schedule inspections and collect necessary documentation
• Manage project setup in the Company Operating System (COS) and track progress in shared spreadsheets
• Input and update inspection schedules and job status updates in COS
• Create and update project reports, portfolios, and templates
• Maintain consistency and accuracy of data across all systems
• Prepare and submit final reports and invoices to clients
• Provide personal and business assistance to the owner

Requirements

• Proficiency in Microsoft Excel and other data management tools
• Strong organizational skills and attention to detail
• Excellent communication skills
• Ability to manage multiple tasks simultaneously
• Experience with project management software is a plus
• Ability to work independently and as part of a team
• Prior experience in an administrative role preferred

Benefits

• Work from home flexibility
• Opportunities for professional development
• Supportive team environment
• Competitive salary