Executive Assistant - Remote

Overview

We’re looking for an Executive Assistant to provide interim support to our VP of Technical Success. This is a highly operational role focused on reducing cognitive load, organizing complex calendars, keeping meeting documentation on track, and enabling a senior executive to focus on top priorities.

In Short

• Own daily and weekly meeting preparation, ensuring agendas are complete, updated, and organized
• Manage a dynamic calendar, proactively scheduling, prioritizing, and rescheduling meetings as needed
• Coordinate and support candidate interview scheduling in partnership with recruiting
• Follow up on outstanding project items or action items from meetings
• Draft and send weekly executive updates using provided templates
• Coordinate travel logistics (up to 15% travel; up to 50% in October/November)
• Proactively flag meetings that may not align with current priorities and suggest rescheduling or canceling
• Communicate with cross-functional stakeholders to ensure alignment ahead of meetings

Requirements

• Highly organized, detail-oriented, and proactive
• Experienced in supporting senior leaders or executives in a fast-paced environment
• Skilled communicator (written and verbal), comfortable following up and nudging for accountability
• Self-directed and able to prioritize and problem-solve independently
• Comfortable working across time zones and managing remote coordination
• Familiarity with tools like Google Calendar, Slack, and applicant tracking systems (ATS) a plus

Benefits

• Competitive compensation
• Remote work flexibility
• Opportunity to work with a globally distributed team
• Culture of high agency and direct communication
• Growth opportunities within a rapidly expanding company