Executive Assistant - Remote

Overview

The Executive Assistant will provide vital administrative support to Chief Transformation Officers, managing calendars, meetings, travel arrangements, and onboarding processes while integrating AI tools into workflows.

In Short

• Provide administrative support to VP level executives.
• Manage calendars and coordinate meetings and events.
• Prepare materials for meetings and interviews.
• Handle travel arrangements for domestic and international trips.
• Manage expense reports and receipts.
• Support onboarding for new hires and vendors.
• Assist with project work to support team goals.
• Utilize AI tools for workflow improvements.
• Maintain high levels of confidentiality and professionalism.
• Demonstrate strong teamwork and communication skills.

Requirements

• 4+ years of administrative assistant experience.
• Proactive work ethic and ability to multi-task.
• Strong organizational skills and attention to detail.
• Ability to drive schedules and agendas effectively.
• High level of confidentiality and judgment.
• Technical proficiency with Word, Outlook, PowerPoint, and Zoom.
• Desire to grow and manage projects under pressure.
• Excellent interpersonal and communication skills.
• Experience with AI integration in work processes.
• A willingness to suggest improvements and innovations.

Benefits

• Base pay of $83,500 - $121,100, plus equity and variable compensation.
• Health plans including flexible spending accounts.
• 401(k) Plan with company match.
• Employee Stock Purchase Plan (ESPP).
• Flexible time away plan and family leave programs.
• Inclusive company culture that values diverse backgrounds.
• Opportunities for professional growth and development.
• Work flexibility with a distributed approach.
• Supportive work environment promoting work-life balance.
• Access to training and resources for skill enhancement.