Executive Assistant - Remote

Overview

We are seeking a highly organized, proactive, and tech-savvy Executive Assistant to support the leadership team of a growing speech therapy practice with 9 offices.

In Short

• Manage complex calendars and schedule appointments
• Book travel arrangements (airfare, hotels, transportation)
• Coordinate internal and external Zoom meetings
• Maintain organized Google Drive folders and documentation
• Prepare and maintain spreadsheets for tracking projects and operations
• Draft and edit documents using Google Docs
• Assist with cross-office coordination as needed
• Support course or content management in Kajabi
• Create and edit simple designs in Canva
• Assist with Instagram content scheduling and coordination

Requirements

• Proven experience as an Executive Assistant or high-level Administrative Assistant
• Strong organizational and time-management skills
• Comfortable managing multiple systems and platforms simultaneously
• Experience with Google Workspace (Docs, Drive, Sheets)
• Experience with Zoom
• Experience with Canva
• Experience with Instagram (business use)
• Strong written communication skills
• Ability to manage confidential information professionally
• Experience with Kajabi preferred

Benefits

• Highly structured and process-oriented work environment
• Resourceful and solution-driven team
• Opportunity to work across multiple locations
• Support a busy executive
• Calm under pressure and adaptable work culture