Executive Assistant - Remote

Overview

The Executive Assistant provides high-level support for Executive Director, senior staff, board leaders and Patrons Committee members. This position manages the office responding to inquiries and resolving issues, planning and coordinating events/meetings, and organizing calendars and event schedules. The Executive Assistant must be proactive anticipating the needs of the Executive Director, meeting deadlines, facilitating communication and improving the efficiency of the office and requires a high degree of confidentiality, accuracy and attention to detail. This is a full-time (30-40 hours per week) hybrid position with options for both in-office and remote work.

In Short

• Manage the Executive Director’s correspondence.
• Draft written communications on behalf of the Executive Director.
• Manage the Executive Director’s schedule and assist callers.
• Authorize department/office purchases.
• Schedule and organize various meetings.
• Plan and execute donor and leadership events.
• Conduct donor research and assist with scholarship processing.
• Implement procedures to improve office efficiency.
• Assist Marketing Manager with social media and marketing projects.
• Maintain confidentiality and professionalism.

Requirements

• Associate’s degree in Business, Communications, Marketing, or related field.
• Minimum five years’ experience as an executive assistant or similar role.
• Experience in nonprofit preferred.
• Proficient in MS Office Suite (Word, Excel, PowerPoint).
• Strong relationship building skills.
• Exceptional verbal and written communication skills.
• Ability to multitask and stay organized.
• Skilled in problem solving.

Benefits

• Comprehensive health and welfare benefits plan.
• 401k plan with matching contributions.
• Generous paid time off policies including vacation and sick leave.
• Paid holidays.