Executive Assistant - Remote

Overview

Private Health Management (PHM) supports people with serious and complex medical conditions, helping them access the best possible medical care. We guide individuals and families to top specialists, advanced diagnostics, and personalized care. Trusted by healthcare providers and businesses, PHM delivers independent, science-backed insights that help clients make informed decisions and navigate care with confidence.

In Short

• Enable executive productivity through proactive calendar management, scheduling, and logistical coordination.
• Own complex calendar management across multiple time zones, balancing competing priorities with sound judgment.
• Schedule and prioritize internal and external meetings, proactively resolving conflicts.
• Coordinate domestic and international travel, with an emphasis on conferences and multi-day events.
• Ensure seamless planning and execution of meetings, events, and conference logistics.
• Prepare leaders for meetings with clear agendas, materials, and follow-ups.
• Support planning and execution of leadership meetings, board meetings, offsites, and company events.
• Deliver a highly professional experience when interacting with external partners, PHM partners, and Board members.
• Anticipate needs, identify potential issues, and resolve logistical challenges in a fast-moving, often ambiguous environment.

Requirements

• 5+ years of professional experience, including 2+ years supporting multiple senior executives in a growing organization.
• Exceptional attention to detail and responsiveness, especially when time-sensitive matters arise.
• Strong organizational skills and the ability to manage multiple priorities simultaneously.
• Comfort working in a modern, tech-forward environment and adapting quickly to new tools and systems.
• A self-starter mindset with a strong sense of ownership and follow-through.
• A constructive, upbeat, and service-oriented approach.

Benefits

• The hourly rate for this position is $30.00–$36.00 per hour.
• Annualized target range of approximately $62,400–$74,880 based on a standard 40-hour work week.
• Eligible for PHM’s comprehensive benefits package, including health, dental, and vision insurance.
• 401(k) with employer match.
• Paid time off and PHM services for you and your dependents.