Executive Assistant - Remote

Overview

We are seeking a highly motivated and detail-oriented Executive Assistant to support multiple C-suite leaders at Quid, with a strong focus on stakeholder management, finance, and operations.

In Short

• Provide high-level administrative support to C-suite executives (CEO, CFO)
• Manage complex scheduling, calendar coordination, and meeting logistics
• Coordinate and schedule internal executive meetings and external stakeholder meetings
• Ensure seamless coordination across multiple time zones in a remote work environment
• Prepare agendas, take detailed meeting notes, and follow up on action items
• Arrange domestic and international travel, including flights, hotels, and ground transportation
• Process expense reports, vendor payments, and credit card reconciliations
• Oversee key administrative functions, such as vendor management and stakeholder engagement
• Support internal operations teams by coordinating initiatives and handling ad hoc requests

Requirements

• 3-6 years of EA experience with innovative leaders in fast-paced environments
• Bachelor’s degree in business administration, communications, or another related field
• Proven ability to support multiple C-suite executives simultaneously
• Strong organizational and problem-solving skills with the ability to adapt to shifting priorities
• Strong interpersonal and communication skills
• Professional, discrete, and trustworthy with confidential and sensitive information
• High attention to detail, especially when coordinating meetings, travel, and expenses
• Ability to liaise with vendors and internal teams to ensure smooth operations

Benefits

• 20 Days PTO
• 13 Holidays
• Summer Half-Day Fridays
• Company provided equipment
• 401K with company match
• FSA/HSA options
• Paid Parental Leave & Reintegration Program
• Employee Wellness Program for personal, financial, emotional, & legal support
• Medical, Dental, Vision Coverage
• 4 Week (1 Month) Sabbatical after five years