Virtual Executive Assistant for AI/Technology Startup - Remote

Overview

This role supports founders and their teams at a fast-growing AI/technology startup, acting as a high-agency Virtual Executive Assistant and Team Concierge.

In Short

• Handle personal logistics for founders, including appointments and errands.
• Coordinate domestic travel and accommodations within the US.
• Manage gift purchases and personal shopping.
• Respond to ad-hoc requests from founders and team members.
• Collaborate with an in-person EA on calendar and inbox workflows.
• Identify needs proactively and present solutions.
• Maintain clear communication via Slack and async updates.
• Use AI tools and automation for task efficiency.
• Support overall team productivity and satisfaction.
• Work remotely with required overlap with US Pacific Time.

Requirements

• Experience in executive assistance or administrative support.
• Strong problem-solving skills with proactive ownership.
• Ability to work in a dynamic, fast-paced environment.
• Excellent communication skills.
• Familiarity with AI tools and automation.
• Resourceful and caring attitude.
• Comfort with ambiguity and rapid execution.
• Experience managing logistics and personal scheduling.
• Ability to work remotely with flexibility.
• Willingness to overlap with US Pacific Time hours.

Benefits

• Opportunity to work with top startups in the US and EU.
• Focus on personal and professional growth.
• Dynamic and flexible work environment.
• Collaboration with visionary founders.
• Long-term career development opportunities.