Executive Assistant - Remote

Overview

We are seeking a highly organized Executive Assistant with strong operations and project management expertise to partner closely with founders and leadership teams. This role goes beyond calendar management—you will serve as the execution backbone of the business, driving cross-team coordination, ensuring client deliverables are met, and keeping operations running smoothly.

In Short

• Fully remote work arrangement.
• Independent Contractor, Full-time position.
• Manage calendars, inboxes, travel, and daily workflows.
• Anticipate needs and proactively remove bottlenecks for leadership.
• Prepare meeting agendas and capture action items.
• Build and maintain project plans and execution trackers.
• Coordinate cross-functional teams to ensure deadlines are met.
• Manage workflows in tools like Asana, Notion, or Monday.com.
• Support financial and administrative processes as needed.
• Work Monday to Friday, 9:00 AM – 5:00 PM EST.

Requirements

• Strong organizational skills.
• Experience in project management.
• Proficiency in tools like Asana, Notion, or Monday.com.
• Ability to coordinate cross-functional teams.
• Excellent communication skills.
• Problem-solving mindset.
• Experience in operations and administrative support.
• Ability to handle multiple tasks efficiently.
• Experience in a startup or fast-paced environment is a plus.
• Fluency in English.

Benefits

• Work with visionary US and EU founders.
• Opportunities for professional growth and development.
• Be part of a dynamic and supportive team.
• Flexible work environment.
• Competitive salary.