Executive Assistant to the Commercial Management - Remote

Overview

The Executive Assistant serves as the right hand to the Commercial Management, acting as a liaison to department heads in areas such as People Team, Back Office, Finance, and Facility Management. You will coordinate, document, and oversee processes to ensure smooth collaboration.

In Short

• Coordinate communication between Commercial Management and department heads.
• Effectively manage and prioritize topics to relieve the Commercial Management.
• Plan, control, and monitor projects using project management software.
• Oversee the implementation of strategic directives and assist department heads in achieving goals.
• Document and report relevant metrics, results, and progress.
• Establish, optimize, and monitor processes within the commercial organization.
• Prepare, follow up, and take minutes of meetings, including tracking actions.
• Create reports, analyses, and presentations to support decision-making.
• Ensure compliance with deadlines and quality standards.

Requirements

• Completed commercial training or degree in a relevant field.
• Several years of experience in a similar assistant role, ideally with direct responsibility for coordinating commercial processes.
• Solid experience in Finance, HR, Back Office, and Facility Management.
• Proven experience in personnel management and responsibility.
• Experience in leading and monitoring projects, using project management software.
• Strong ability to coordinate and manage interdisciplinary processes.
• High level of initiative, responsibility, and structured working style.
• Strong communication skills and diplomatic tact in dealing with internal and external stakeholders.
• Confidentiality, discretion, and a confident demeanor.
• Very good knowledge of project management and office software (word processing, spreadsheets, presentations).
• Fluent in German and English, both written and spoken.

Benefits

• Permanent full-time employment.
• Work from anywhere - 100% remote.
• Company laptop, Google Pixel, and additional modern hardware provided.
• After the probation period, you can work up to six months a year from abroad within the EU.
• Flexible and manageable working hours for a balance between career, family, and private life.
• 30 days of vacation, plus additional half days off on December 24th and 31st.
• Membership in Urban Sports Club and access to corporate benefits portal.
• Supportive work environment with various benefits and team events.