Remote Executive Assistant - US Healthcare

Overview

ISTA Personnel Solutions is a dynamic and fast-growing BPO company. We are not a recruitment agency — we operate as a dedicated extension of our clients’ teams, delivering high-quality service with precision, efficiency, and a personal touch.

We are recruiting an experienced Executive Assistant to support a U.S.-based healthcare client that provides medical and therapy services by deploying Nurse Practitioners (NPs) and Physician Assistants (PAs) to nursing homes. This fully remote, full-time role is suited to a highly organized professional who thrives on keeping leadership teams structured, informed, and on track. Familiarity with healthcare operations or clinical workflows is advantageous.

In Short

• Work closely with executives to keep tasks, priorities, and workflows organized.
• Maintain and manage executive to-do lists and track key action items.
• Join meetings, take clear and accurate notes, and follow up on deliverables.
• Update and maintain project management tools (e.g., Monday.com, Asana — advantageous).
• Assist with general administrative coordination and day-to-day operational support.
• Ensure tasks and projects are tracked and completed on time.
• Communicate professionally with internal stakeholders when required.
• Anticipate needs, prioritize tasks independently, and establish your own workflow in a remote environment.

Requirements

• Previous experience working as an Executive Assistant.
• Strong organizational and time management skills.
• Highly detail-oriented with a proactive mindset.
• Excellent English communication skills (verbal and written).
• Ability to work independently and build your own work rhythm in a remote environment.
• Comfortable using basic computer systems, Microsoft Office, and Outlook.
• Familiarity with project management tools is advantageous.

Benefits

• Flexible working hours.
• Opportunity to work in a dynamic and growing company.
• Remote work environment.
• Compensation for South African public holidays in accordance with the BCEA.