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Conference Coordinator - Remote

Posted 4 weeks ago
Customer Service
Full Time
USA

Overview

HCESquared is seeking a conference team coordinator to provide direct support to the conference planning team, assisting with logistics for in-person and virtual conferences.

In Short

  • Serve as the primary point of contact for attendees during the registration process.
  • Process cancellations, transfers, or refunds in the Cvent registration platform.
  • Assist in preparing speaker agreements and required documentation via Docusign.
  • Compile daily registration reports.
  • Assist in preparation of meeting material design, printing, and shipping.
  • Coordinate internal meetings with relevant staff or planning calls.
  • Help process vendor invoices and expenses with the accounting department.

Requirements

  • 4-year degree from an accredited institution.
  • At least 1 year of experience in a clerical, administrative, or customer service role.
  • Excellent verbal and written communication skills.
  • Strong organizational skills with the ability to manage multiple tasks.
  • Exceptional accuracy in data management and document preparation.
  • Proficiency in Microsoft Office Suite.
  • Experience with Zoom, Teams, Cvent, Docusign, Salesforce.
  • Ability to work independently and under tight timelines.
  • Strong customer service orientation.
  • Ability to manage a variety of projects simultaneously.

Benefits

  • Salary commensurate with experience plus benefits.
Hcesquared logo

Hcesquared

HCEsquared, through its subsidiary CMEsquared, is committed to enhancing clinical care and patient outcomes by delivering high-quality education in dermatology. The company specializes in creating both live and enduring CME-accredited activities in collaboration with ACCME-accredited joint providers. With a focus on innovative teaching strategies, CMEsquared offers engaging educational experiences across various dermatological fields, including medical, surgical, cosmetic dermatology, and dermatopathology. The organization develops a diverse portfolio of educational content, including large annual conferences, virtual and hybrid events, and webinars, all designed to address the educational needs of healthcare professionals in the dermatology space.

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