Conference Coordinator - Remote

Overview

HCESquared is seeking a conference team coordinator to provide direct support to the conference planning team, assisting with logistics for in-person and virtual conferences.

In Short

• Serve as the primary point of contact for attendees during the registration process.
• Process cancellations, transfers, or refunds in the Cvent registration platform.
• Assist in preparing speaker agreements and required documentation via Docusign.
• Compile daily registration reports.
• Assist in preparation of meeting material design, printing, and shipping.
• Coordinate internal meetings with relevant staff or planning calls.
• Help process vendor invoices and expenses with the accounting department.

Requirements

• 4-year degree from an accredited institution.
• At least 1 year of experience in a clerical, administrative, or customer service role.
• Excellent verbal and written communication skills.
• Strong organizational skills with the ability to manage multiple tasks.
• Exceptional accuracy in data management and document preparation.
• Proficiency in Microsoft Office Suite.
• Experience with Zoom, Teams, Cvent, Docusign, Salesforce.
• Ability to work independently and under tight timelines.
• Strong customer service orientation.
• Ability to manage a variety of projects simultaneously.

Benefits

• Salary commensurate with experience plus benefits.