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Conference Coordinator - Remote

Posted 3 weeks ago

Overview

HCESquared is seeking a conference team coordinator to provide direct support to the conference planning team, assisting with logistics for in-person and virtual conferences.

In Short

  • Serve as the primary point of contact for attendees during the registration process.
  • Process cancellations, transfers, or refunds in the Cvent registration platform.
  • Assist in preparing speaker agreements and required documentation via Docusign.
  • Compile daily registration reports.
  • Assist in preparation of meeting material design, printing, and shipping.
  • Coordinate internal meetings with relevant staff or planning calls.
  • Help process vendor invoices and expenses with the accounting department.

Requirements

  • 4-year degree from an accredited institution.
  • At least 1 year of experience in a clerical, administrative, or customer service role.
  • Excellent verbal and written communication skills.
  • Strong organizational skills with the ability to manage multiple tasks.
  • Exceptional accuracy in data management and document preparation.
  • Proficiency in Microsoft Office Suite.
  • Experience with Zoom, Teams, Cvent, Docusign, Salesforce.
  • Ability to work independently and under tight timelines.
  • Strong customer service orientation.
  • Ability to manage a variety of projects simultaneously.

Benefits

  • Salary commensurate with experience plus benefits.

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