Executive Assistant - Remote

Overview

Halcyon is seeking a highly motivated and organized Executive Assistant to support our Chief Operations Office. Reporting directly to the COO, this role provides critical administrative and operational support across a wide range of business functions. The Executive Assistant will work closely with multiple departments, including sales, marketing, finance, and legal, to ensure seamless daily operations and effective management of executive-level activities.

In Short

• Provide high-level administrative support to the CRO and senior leadership team.
• Manage calendars, schedule meetings, and coordinate travel arrangements.
• Compile and process expense reports.
• Organize and prepare materials for executive meetings.
• Assist with event planning for sales teams.
• Support onboarding of new hires.
• Assist in project management and document preparation.

Requirements

• Bachelor’s degree or equivalent experience.
• Proven experience as an Executive Assistant.
• Exceptional organizational skills.
• Strong written and verbal communication skills.
• High proficiency in Microsoft Office Suite.
• Strong problem-solving skills.
• Ability to work independently and in a team.
• Discretion and integrity in handling confidential information.
• Flexibility and adaptability to changing priorities.

Benefits

• Comprehensive healthcare with premiums paid in full.
• 401k plan with employer contribution.
• Short and long-term disability coverage.
• Flexible PTO policy.
• Parental leave.
• Generous equity offering.