Remote Executive Assistant to the President & CEO

Overview

We are seeking a proactive and highly organized Executive Assistant to support the CEO of a mission-driven nonprofit organization. This role is perfect for a detail-oriented individual with experience in email and calendar management, personal task coordination, and implementing organizational systems. You will play a pivotal role in streamlining operations and creating efficiency in both professional and personal tasks.

In Short

• Manage the CEO’s email inbox, focusing on prioritization and timely responses.
• Coordinate the CEO’s professional and personal calendar, scheduling meetings, and aligning family and work commitments.
• Develop and maintain SOPs for daily operations to streamline workflows.
• Utilize Notion to create a personal operating system for collaboration and task tracking.
• Support personal tasks such as grocery ordering, meal planning coordination, and family logistics.
• Handle donor management tasks, including tracking updates and organizing voice memos.
• Provide general administrative support and assist with team communications.
• Maintain top 30 prospect list with proactive outreach reminders.
• Triage donor communications and manage in Notion and HubSpot.
• Research and prospecting for individual donors, foundations, and corporations.

Requirements

• Proven experience as an Executive Assistant or similar role.
• Excellent organizational and time management skills.
• Strong communication skills, both written and verbal.
• Proficiency in Notion and other organizational tools.
• Ability to handle multiple tasks and prioritize effectively.
• Experience in donor management is a plus.
• Detail-oriented and proactive in problem-solving.
• Ability to work independently and as part of a team.

Benefits

• Flexible working hours.
• Work from home opportunity.
• Opportunity to work with a mission-driven nonprofit.
• Professional development opportunities.