Remote Executive Assistant, Operations & AI Automation

Overview

We are seeking a highly proactive, detail-oriented Executive Assistant (EA) to support a Founder and CEO in a highly regulated financial and professional services environment. This role is ideal for someone with strong operational discipline, exceptional communication judgment, and the ability to work confidently alongside advanced AI tools.

In Short

• Support the Founder and CEO in operational tasks.
• Streamline internal systems and client communication.
• Partner with a custom AI assistant for automation.
• Manage calendars and client communications.
• Ensure CRM accuracy and operational compliance.
• Coordinate marketing efforts.
• Work independently in a fast-paced environment.
• Full-time remote position.
• Salary based on experience.
• Focus on operational excellence.

Requirements

• Proactive and detail-oriented mindset.
• Strong operational discipline.
• Exceptional communication skills.
• Experience with AI tools preferred.
• Ability to manage multiple tasks efficiently.
• Experience in a regulated environment is a plus.
• Strong prioritization skills.
• Comfortable with technology and automation.
• Experience as an Executive Assistant is preferred.
• Ability to work independently.

Benefits

• Work from anywhere remotely.
• Competitive salary based on experience.
• Opportunity to work with advanced AI tools.
• Gain experience in a professional services environment.
• Flexible working hours.
• Supportive team culture.
• Professional development opportunities.
• Impactful role in operational improvement.
• Work closely with executive leadership.
• Build skills in automation and operational excellence.