Executive Operations Assistant - Remote

Overview

The Executive Operations Assistant will support the general manager by overseeing operations, logistics, documentation, and project management to ensure smooth organizational processes.

In Short

• Coordinate operations and logistics for inbound and outbound shipments.
• Manage regulatory and quality documentation.
• Support project management and administrative tasks.
• Maintain organized records and checklists.
• Prepare for government inspections and audits.
• Communicate effectively with suppliers and customers.
• Research and drive mini-projects to completion.
• Utilize Microsoft Office and Google Workspace tools.
• Ensure timely and error-free document handling.
• Collaborate with multiple stakeholders across different time zones.

Requirements

• Excellent written and spoken English.
• Strong skills in spreadsheets and document management.
• Detail-oriented and organized.
• Experience in logistics coordination.
• A curious and resourceful approach to research.
• Background in manufacturing ops or regulatory documentation is a plus.
• Familiarity with GMP/ISO concepts is beneficial.
• Comfortable with VoIP and secure access tools.

Benefits

• Opportunity to work in a dynamic environment.
• Engage with international contacts.
• Contribute to important organizational processes.
• Develop skills in operations and project management.
• Flexible working arrangements.