Executive & Operations Assistant - Remote

Overview

We are seeking a proactive and highly organized Executive & Operations Assistant to provide direct support to the Managing Director while ensuring the smooth running of the office, facilities, and related operations.

In Short

• Verify and secure weekly cash and credit card slips.
• Order and manage stock of office supplies.
• Coordinate with specialists for quotes, invoices, and repairs.
• Manage cleaners’ schedules and payments.
• Be the primary contact for staff inquiries.
• Oversee Airbnb property operations including bookings.
• Cross-check receipts and maintain weekly reports.
• Support the Managing Director with travel bookings.
• Maintain strong relationships with service providers.

Requirements

• Proactive and highly organized.
• Experience in executive support and finance administration.
• Strong communication skills.
• Ability to manage multiple tasks efficiently.
• Proficient in Xero or similar financial software.
• Experience in facilities management.
• Ability to work UK/Ireland hours.

Benefits

• Remote work flexibility.
• Opportunity to work closely with the Managing Director.
• Dynamic work environment.
• Professional development opportunities.