Junior Executive Assistant - Remote

Overview

We’re looking for a proactive and detail-oriented Executive Assistant to support Floowi’s sales and recruitment teams. You’ll handle CRM management, administrative and operational sales processes, client follow ups, and assist in a variety of tasks to ensure smooth operations.

In Short

• Maintain and update HubSpot CRM with accurate client and lead data.
• Track sales process stages from scheduled meetings to signed agreements.
• Manage documentation, including proposals, agreements, and workflow coordination.
• Ensure smooth handovers between sales and recruitment teams.
• Send updates and follow-ups to clients via email or messaging.
• Maintain clear, professional, and timely written correspondence.
• Assist the sales and recruitment teams with tasks that come up as needed.
• Support special projects and internal initiatives.

Requirements

• 1–2 years of experience in administrative, sales support, or executive assistant roles.
• Professional English (C1) with excellent written communication skills.
• Highly organized with strong attention to detail.
• Proactive and adaptable to changing priorities.

Benefits

• Fully remote work with a flexible schedule.
• Exposure to international clients and projects.
• Collaborative, fast-paced, and supportive work environment.
• Opportunity to grow into expanded operational or client-facing responsibilities.