Executive Assistant - Remote

Overview

Winmill PPM, a division of Winmill Software, is seeking a highly organized and detail-oriented Executive Assistant to serve as a strategic partner to the President of PPM. This role goes beyond traditional administrative support, you’ll play a critical part in maintaining operational excellence, ensuring sales pipeline hygiene in HubSpot, supporting Customer Success initiatives, and delivering accurate financial reporting. If you thrive in a fast-paced environment, excel at managing priorities, and have strong analytical and communication skills, this is the role for you.

In Short

• Maintain HubSpot Sales pipeline hygiene through accurate data entry and reporting.
• Collaborate with stakeholders to prepare QBR decks and presentations.
• Track action items related to sales and client deliverables.
• Generate and analyze financial reports for decision-making.
• Manage the President’s calendar and email inbox.
• Draft and edit professional communications.
• Prepare agendas and materials for meetings.
• Act as a liaison with clients and partners.
• Support internal operations and milestone tracking.
• Some travel required – up to 25%.

Requirements

• Proactive, detail-oriented with strong organizational skills.
• Excellent written and verbal communication skills.
• Confidence managing multiple stakeholders independently.
• Able to manage priorities in a fast-paced environment.
• Tech-savvy: proficient in HubSpot, O365, Teams, and Canva.
• Professionalism and discretion in handling confidential information.

Benefits

• Competitive Compensation & Benefits.
• Remote First Work – Work from anywhere!
• High-Impact Responsibilities – Contribute to a growing organization.
• Cross-Functional Collaboration – Work alongside engineers and clients.