Executive Assistant - Remote

Overview

Avalara is looking for an Executive Assistant to support two C-Suite Executives. You will have multiple creative/coordination/administrative responsibilities in a steadily-growing environment. You will report to the Manager of Executive Assistants. This is a remote position within the United States.

In Short

• You will provide executive level support including complex calendar management and scheduling needs
• You will coordinate leadership meetings and events both on and offsite
• You will collaborate with the internal and external partners
• You will secure and manage complex travel arrangements, both domestic and international
• You will ensure best use of executive time and related management
• You will manage incoming requests on behalf of Executives
• You will manage internal and external executive events and meetings, including staff, all-hands, and off-site meetings
• You will manage administrative activities to help complete important deliverables, including reporting, PowerPoint presentations, etc.
• You will process and manage expense reporting and reconciliation
• You will provide support on special projects

Requirements

• 5+ years of relevant professional experience, with at least 2 years providing direct support to senior-level executives
• You have event/meeting planning experience
• Experience building trust and working with confidential information.
• Expertise in Microsoft 365
• Experience wearing many hats in a positive, professional team environment
• Experience working with all levels of leadership
• Composure in all situations and can manage unforeseen circumstances
• Experience working with multiple very detailed projects
• Experience balancing schedules for multiple leaders

Benefits

• In addition to a great compensation package, paid time off, and paid parental leave, many Avalara employees are eligible for bonuses.
• Benefits vary by location but generally include private medical, life, and disability insurance.
• Avalara strongly supports diversity, equity, and inclusion, and is committed to integrating them into our business practices and our organizational culture.