Executive Assistant - Remote

Overview

A mission-driven nonprofit organization specializing in outdoor excursions and experiential programs is seeking a highly organized and proactive Executive Assistant to support the Executive Director and small core team.

In Short

• Manage and organize emails, calendars, and schedules for the Executive Director and team.
• Coordinate internal meetings and communications between departments.
• Maintain digital filing systems, manage folders, and ensure proper naming conventions.
• Create and maintain standard operating procedures (SOPs) for recurring workflows.
• Support grant and project tracking, ensuring timelines and deliverables are on schedule.
• Maintain and optimize workspace organization tools such as Notion and Google Workspace.
• Oversee administrative data entry and receipt management in QuickBooks and Excel.
• Assist in drafting, editing, and sending weekly newsletters.
• Coordinate translation and proofreading of French-language materials.
• Help maintain the organization’s contact database.

Requirements

• 3+ years of experience as an Executive Assistant, Administrative Coordinator, or Operations Assistant.
• Strong proficiency in Notion, Google Workspace, and Microsoft Excel.
• Basic bookkeeping experience, including familiarity with QuickBooks.
• Excellent written and verbal communication skills in English; French proficiency is a plus.
• Experience managing digital systems and creating workflows.
• Strong attention to detail and organization skills.
• Proven ability to create SOPs and suggest process improvements.

Benefits

• Work with a mission-driven nonprofit organization.
• Flexible work environment.
• Opportunity to contribute to social impact initiatives.
• Gain experience in a variety of operational and administrative tasks.
• Collaborate with a small, dedicated team.