Executive Assistant / Personal Assistant - Remote

Overview

Rush Insurance is seeking a proactive Executive Assistant / Personal Assistant to manage inbox and calendar, coordinate logistics, and handle personal administrative tasks for an executive.

In Short

• Manage high-volume Outlook inbox and maintain “inbox zero” habits.
• Coordinate scheduling and meeting logistics across time zones.
• Handle client communications and ensure timely responses.
• Book and manage personal appointments and reservations.
• Recommend improvements to email and calendar workflows.
• Leverage productivity tools to enhance efficiency.
• Maintain professionalism in all communications.
• Organize and file documents within Microsoft 365.
• Support a U.S. executive with discretion and organization.
• Anticipate needs and work independently under pressure.

Requirements

• 3+ years as an Executive Assistant or Personal Assistant.
• Expertise in Microsoft Outlook and Microsoft Teams/Office 365.
• Outstanding written and verbal English skills.
• Ability to handle sensitive information discreetly.
• Organized and calm under shifting priorities.

Benefits

• Opportunity to work in a dynamic environment.
• Gain experience in the insurance/brokerage industry.
• Collaborate with a professional team.
• Flexible working arrangements.
• Potential for personal and professional growth.