Personal Executive Assistant - Remote

Overview

We’re seeking a calm, highly organized Personal Executive Assistant to help a practicing psychotherapist stay on top of professional and personal priorities. This is a tactical, detail-first role: you’ll keep the calendar clean, drive follow-ups to completion, and handle research and scheduling that clears the client’s path.

In Short

• Manage calendar and email coordination.
• Conduct professional administrative tasks and research.
• Assist with personal administration tasks.
• Maintain a tidy inbox and calendar.
• Implement a task management system.
• Ensure licensure and firm-change tasks are on schedule.
• Support with basic travel arrangements.
• Prepare light budgeting information.
• Utilize tools like Google Workspace and Zoom.
• Demonstrate discretion and confidentiality.

Requirements

• 2–4+ years in a Personal/Executive Assistant role.
• Excellent written communication skills.
• Strong prioritization and follow-through abilities.
• Fluency in tools like Google Workspace and task management systems.
• Comfortable signing an NDA and maintaining confidentiality.
• Awareness of healthcare/mental health context and HIPAA sensitivity.

Benefits

• Opportunity to work closely with a practicing psychotherapist.
• Flexible work environment.
• Develop skills in personal and professional administration.
• Gain experience in healthcare and mental health administration.
• Possibility for career growth in administrative support roles.