Executive Assistant / Operations Coordinator – Event Venue - Remote

Overview

The Executive Assistant / Operations Coordinator will work directly with the business owner and two on-site leads to ensure the smooth day-to-day running of a busy event venue hosting private, corporate, and ticketed events.

In Short

• Manage event schedules using Triple Seat and scheduling apps.
• Coordinate with on-site leads to ensure smooth execution of upcoming events.
• Oversee onboarding of new staff and ensure HR compliance.
• Input and update event details in scheduling systems.
• Review and process sales and inventory reports using Whisk AI.
• Assist with light bookkeeping in QuickBooks Online.
• Track operational workflows and recommend process improvements.
• Support marketing initiatives for event promoters.
• Maintain organized records and ensure timely follow-up on operational tasks.

Requirements

• 3–4+ years of relevant administrative or operations experience.
• Proficiency with Triple Seat, Homebase/Seven Shifts, Whisk AI, and QuickBooks Online.
• Strong organizational and multitasking abilities.
• Excellent written and verbal English communication skills.
• High attention to detail and ability to manage multiple priorities.
• Tech-savvy with the ability to quickly learn new tools.
• Ability to work Pacific Time hours.
• Proactive problem-solver with strong interpersonal skills.
• Comfortable working independently with minimal supervision.
• Able to work in a dynamic environment.

Benefits

• Opportunity to work in a fast-paced environment.
• Develop skills in event coordination and operations.
• Collaborate with diverse teams and vendors.
• Gain experience in HR compliance and bookkeeping.
• Flexible working hours.