Executive Assistant (Creative Production) - Remote

Overview

A New York-based creative producer is seeking a detail-oriented Executive Assistant to manage day-to-day administrative tasks, allowing the producer to focus on shoots and clients.

In Short

• Manage travel bookings and confirmations.
• Handle email triage and drafting responses.
• Organize calendars and schedule meetings.
• Prepare and manage contracts and administrative documents.
• Maintain organized files and documentation.
• Create visual shot lists using Canva.
• Follow and improve existing SOPs for processes.
• Flag potential risks and propose solutions.
• Work with tools like Google Workspace, Notion, and Loom.
• Support pre-production workflows and client calls.

Requirements

• 3+ years of experience in EA or production coordination.
• Proficient in travel booking and calendar management.
• Strong written communication skills.
• High ownership and proactive problem-solving abilities.
• Familiarity with Canva for light design tasks.
• Process-oriented and willing to learn.
• Optional: Experience with social media content administration.
• Optional: Basic curiosity in analytics.
• Optional: Experience supporting creatives or production teams.

Benefits

• Flexible part-time schedule with potential for full-time growth.
• Opportunity to work in a creative environment.
• Gain experience in production and creative processes.
• Work remotely from anywhere.