Executive Assistant & PMO – Product Unit - Remote

Overview

An overview paragraph about the job

In Short

• Assist project and product managers in executing projects, especially for SAP and cloud related technologies.
• Support in the preparation and coordination of project schedules, resource planning, project meetings, and workshops.
• Support monitoring and reporting of product unit financials, project budgets, progress updates, milestones, and deliverables.
• Organize people management, including onboarding procedure and access management to required internal registration platforms.
• Maintain Jira Service tool for ITSM, including configuring projects, developing automated workflows, and designing user-friendly forms.
• Prepare and deliver engaging and well-structured presentations for project status calls, all hands meetings and client proposals.
• Design and implement project and product related templates, tools, and workflows, digitizing the PMO function.
• Develop and maintain project and product documentation, work instructions, and process flows to support team members.
• Conduct regular reviews to drive continuous improvement and watch out for consistency of organizational processes and procedures.
• Provide administrative support and ad hoc analyses to managers and workstream team leads as required.

Requirements

• Previous experience in project management office role, preferably with regards to SAP solutions.
• Proficient in Microsoft Office Suite, particularly Excel, PowerPoint, MS Project, Word, MS SharePoint, MS Teams.
• Familiar with workflow tools, i.e. Azure DevOps, ITSM tools, i.e. JIRA Service Management, and process modelling tools, i.e. Signavio.
• Good command of delivery approaches (waterfall / agile / SCRUM), project management (plan, execute, and monitor processes), and DevOps principles.
• Proactive with hands-on attitude and problem-solving techniques, having the ability to troubleshoot issues in a self-directed way.
• Adaptability and willingness to learn new tools and processes paired with analytical skills and continuous improvement mindset.
• Excellent communication, presentation, and team building skills, having worked in multicultural teams in a virtual environment.
• Experience in working in the life sciences industry (pharmaceuticals, biotech, medical devices, CRO) is a plus.

Benefits

• Competitive salary and benefits package.
• Exceptional work environment with long-term career development opportunities.