Remote Otter LogoRemoteOtter

Executive Assistant & PMO – Product Unit - Remote

Posted 5 weeks ago

Overview

An overview paragraph about the job

In Short

  • Assist project and product managers in executing projects, especially for SAP and cloud related technologies.
  • Support in the preparation and coordination of project schedules, resource planning, project meetings, and workshops.
  • Support monitoring and reporting of product unit financials, project budgets, progress updates, milestones, and deliverables.
  • Organize people management, including onboarding procedure and access management to required internal registration platforms.
  • Maintain Jira Service tool for ITSM, including configuring projects, developing automated workflows, and designing user-friendly forms.
  • Prepare and deliver engaging and well-structured presentations for project status calls, all hands meetings and client proposals.
  • Design and implement project and product related templates, tools, and workflows, digitizing the PMO function.
  • Develop and maintain project and product documentation, work instructions, and process flows to support team members.
  • Conduct regular reviews to drive continuous improvement and watch out for consistency of organizational processes and procedures.
  • Provide administrative support and ad hoc analyses to managers and workstream team leads as required.

Requirements

  • Previous experience in project management office role, preferably with regards to SAP solutions.
  • Proficient in Microsoft Office Suite, particularly Excel, PowerPoint, MS Project, Word, MS SharePoint, MS Teams.
  • Familiar with workflow tools, i.e. Azure DevOps, ITSM tools, i.e. JIRA Service Management, and process modelling tools, i.e. Signavio.
  • Good command of delivery approaches (waterfall / agile / SCRUM), project management (plan, execute, and monitor processes), and DevOps principles.
  • Proactive with hands-on attitude and problem-solving techniques, having the ability to troubleshoot issues in a self-directed way.
  • Adaptability and willingness to learn new tools and processes paired with analytical skills and continuous improvement mindset.
  • Excellent communication, presentation, and team building skills, having worked in multicultural teams in a virtual environment.
  • Experience in working in the life sciences industry (pharmaceuticals, biotech, medical devices, CRO) is a plus.

Benefits

  • Competitive salary and benefits package.
  • Exceptional work environment with long-term career development opportunities.

Similar Jobs:

Jobber logo

Executive Assistant (Product Development) - Remote

Jobber

3 weeks ago

Jobber is seeking a full-time Executive Assistant to support senior leaders in Product Development, enhancing operational efficiency and communication.

Executive Assistance
Calendar Management
Travel Coordination
Expense Reconciliation
Canada, USA
Full-time
All others
Readdle logo

Executive Assistant - Remote

Readdle

11 hours ago

Readdle is looking for a proactive and detail-oriented Executive Assistant to support the Executive Director.

Calendar Management
Email Handling
Travel Coordination
Document Preparation
Worldwide
Full-time
All others
Hireframe logo

Executive Assistant - Remote

Hireframe

2 days ago

We are seeking a remote Executive Assistant to provide exceptional customer service and manage administrative tasks.

Customer Service
Communication Skills
Multitasking
Administrative Tasks
Philippines
Full-time
Customer Service

F.L.A

Executive Assistant - Remote

Freelance Latin America

2 days ago

The Executive Assistant provides comprehensive administrative support, managing communications, scheduling, and client interactions.

Administrative Support
Microsoft Office
Google Workspace
Cloud-based Platforms
Venezuela, Bolivarian Republic of
Full-time
All others
Inspired Balance Life logo

Executive Assistant - Remote

Inspired Balance Life

4 days ago

Join as an Executive Assistant and leverage your skills to build a rewarding online business with flexibility and autonomy.

Executive Assistant
Organization
Communication
Leadership
USA
Contract
All others